What are the Code requirements in respect to travel?
- Clause 10.1 (22.1) Events/Meetings and Hospitality
- Clause 10.1 (22.1) Types of Events/Meetings
- Clause 10.1 (22.1) Events/Meetings held Outside the UK
- Clause 10.1 (22.1) Events/Meetings Organised by Affiliates Outside the UK
- Clause 10.1 (22.1) Certification and Examination of Events/Meetings
- Clause 10.1 (22.1) Health Professionals’ Standards of Conduct
- Clause 10.1 (22.1) Continuing Professional Development (CPD) Meetings and Courses
- Clause 10.4 (18.3) Pens/Pencils and Notepads
- Clause 10.7 (22.2) Maximum Cost of Subsistence
- Clause 10.8 (22.3) Payment of Room Rental
- Clause 10.9 (22.4) Sponsorship and Reports of Events/Meetings
- Clause 10.10 (22.5) Support of Individual Health Professionals/Other Relevant Decision Makers to attend Events/Meetings
- Clause 10.11 (New) Sponsorship to Healthcare Organisations, Institutions and Other Organisations
- (24.1) Lawful Disclosure
- (24.1) Transfers of Value
- Clause 28.1 (24.1) Mode of Disclosure for Health Professionals, Other Relevant Decision Makers and Healthcare Organisations
- Clause 28.2 (24.2) Further Information
- Clause 28.2 (24.2) Disclosure of Contributions to Costs Related to Events/Meetings
- Clause 28.5 (24.9) Disclosure of Transfers of Value to Individual Health Professionals and Other Relevant Decision Makers
- (24.1) Lawful Disclosure
- (24.1) Transfers of Value
- Clause 29.1 (27.7) Further Information
- Clause 31.1 (New) Date of Implementation for Disclosure of Contracted Services Provided by the Public, Including Patients and Journalists
The supplementary information to Clause 10.1 states that companies should only offer or provide economy air travel to delegates attending events/meetings. Delegates may organise and pay at their own expense the genuine cost of an upgrade. For flights that are scheduled to take longer than six hours companies may pay for an upgrade from economy to premium economy or similar.
With regard to rail travel and other types of travel companies need to consider all the relevant factors including their own policies when making their decisions.
The cost of travel must be included in a company's public disclosure of the amount it has paid to support or sponsor individuals and organisations for meeting attendance (Clauses 10.10, 10.11, 29.2 and the supplementary information to 28.2 refer).